Operations Coordinator, Strategic Events & Donor Relations Job Opening at The University of Chicago in Chicago October 2019

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department 60673 Alumni & Constituent Relations

About the Unit Campaign: Inquiry and Impact (http://campaign.uchicago.edu), the most ambitious and comprehensive campaign in the University's history, is raising $5 billion+ to support faculty and researchers, practitioners and patients, and students and programs across the University. The campaign supports priorities in every division, school, department, and institute. Along with its fundraising goal, the campaign has an equally ambitious goal of engaging 125,000 alumni and friends through intellectual, professional, and social activities on campus, around the world, and online. The Strategic Events team seeks to further the fundraising goals of the University of Chicago by creating strategic events that enhance our donor and alumni constituent experience, and increase their engagement with the University.

Job Family Administration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job Level Program Administration

Manages the daily operations of an established program, primarily in the areas of financial, events, and support services management. Programs may be academic or non-academic in nature. Ensures stability and growth of program by focusing on accomplishment of strategic objectives of program.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact Individual Contributor

Responsibilities The job manages academic, research, clinical or administrative programs of the University.

1) Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries., 2) Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate., 3) Analyzes program budgets and recommends or makes budgetary recommendations., 4) Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information., 5) Performs other related work as needed.

Unit-specific Responsibilities

1) Manage contracts, assist with budgets and operating accounts, manage purchasing and payment functions to include, but not limited to, accounts payable, monthly bill payment, expense reports for reimbursement and ePay.

2) Oversee the teams’ day-to-day operations, develop and implement office procedures and policies.

3) May assist in developing and executing teams’ business plans and special projects.

4) Manage the Donor Relations token program, collaborating with colleagues and vendors, developing and maintaining token policies and procedures, and maintaining records in donor database.

5) Create complex documents, reports, correspondence, and other material as needed.

6) Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit-preferred Competencies

1) Communicate Effectively & With Influence.

2) Exhibit Resilience & Optimize Resources.

3) Display Emotional Intelligence.

4) Lead Performance & Flawless Execution.

5) Foster Partnership & Collaboration.

6) Demonstrate skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, Adobo Pro and FileMaker.

7) Willingness and ability to travel to campus and/or non-campus locations for University business.

8) Willingness and ability to work evenings and weekends.

Working Conditions

1) Standard office environment

2) Self-motivation and the ability to take initiative.

3) Ability to prioritize multiple projects and independently follow through with detail.

Education, Experience, and Certifications Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


1) Professional experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.

Required Documents

1) Resume

2) Cover Letter (optional)

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status Exempt

Pay Frequency Monthly

Pay Grade Depends on Qualifications

Scheduled Weekly Hours 37.5

Benefits Eligible Yes

Drug Test Required No

Health Screen Required No

Motor Vehicle Record Inquiry Required No

Posting Date 2019-08-23-07:00

Remove from Posting On or Before 2020-02-23-08:00

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